What is a Purchase Request Form?
A purchase request form is a type of form used to validate requests for purchasing goods and services. It typically records details such as the item requested, its quantity and cost, estimated delivery date and shipping information, and who approved the request from the organization on whose behalf the request is being made. This form helps organizations control their spending and ensure that only approved purchase orders are processed.
In order for your organization to properly use a purchase request form, you must have a template available for employees to fill out and submit. Your purchase request form should include fields like the item requested and its quantity and cost, estimated delivery date, supplier contact information and shipping address, description of the item, name of the person who approved the request, and any other information relevant to the sale. Having a customized and professional purchase request form is especially important since it may help gain trust and establish relationships with suppliers.
If you’re looking to build and publish a purchase request form, File Request Pro is here to help. Our software allows you to customize and create custom forms, white-label them with your company logo, send unlimited entries to specific folders, sync with Google Drive, SharePoint and Dropbox, and automate email notifications. You don't have to worry about coding or design, File Request Pro makes it easy. Try it out today and see how it can help you streamline your purchase request processes.
Frequently Asked Questions
- What is the purpose of this Purchase Request Form?
This Purchase Request Form serves as an official document for a company or individual to make purchases from an approved vendor. It outlines important information, such as the item being purchased and the reason for the purchase, as well as the quantity, cost, and shipping information.
- Who should use this form?
The Purchase Request Form is intended for any business or individual who needs to make a purchase from an approved vendor. This form is often used by business owners, employees, or individuals to help track their purchases from vendors in an organized way.
- What are the benefits of using this form?
Using this Purchase Request Form will provide you with a clear and organized record of all your approved purchases. This form can help you keep track of purchases and expenses, making it easier for you to budget for future purchases. Additionally, the form helps to eliminate discrepancies between what was purchased and what was actually received.
Make it uniquely yours
Add your own logo and company colours to the upload page. Choose your language. Make more detailed UI changes using CSS.
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Use conditional logic
Hide and show form fields depending on user input. Only show your clients relevant questions and improve their user experience. Read more about conditional logic.
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Use multiple pages for longer or complex forms. Clients click through using clear call to action buttons, so they see only a few questions at once. Conditional logic can be applied to pages as well as individual questions.
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Make life easy with integrations
File Request Pro natively connects with Google Drive, Dropbox, SharePoint and OneDrive. Set up takes 2 minutes. Files are automatically sent to a folder or subfolder of your choice.
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